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07/5/2011 BOS Meeting Minutes
Town Of Sutton
Board Of Selectman
  Meeting Minutes--

Minutes Accepted and filed with the Town Clerk on 7/19/11_ by a vote of 3-0-2

                                                 7:00 p.m. – July 05, 2011
Sutton Town Hall, Selectmen’s Meeting Room

Members in Attendance:                           
              Acting Chair Michael Chizy, Clerk John Hebert, and Member Kenneth Stuart  
                                                (Chairman Geraghty & Selectman Hersom absent)                      
Also in Attendance:     Tim Harrison Temporary Town Administrator & Debbie Jacques, Administrative Secretary

Acting Chair Chizy calls the meeting to order at 7:00 followed by the Pledge of Allegiance.

No Comments under Public Forum
Approval of Minutes:
Selectman Hebert motions to accept as presented June 21, 2011 meeting minutes, Selectman Stuart seconds passes 3-0
Presentation of FY2010 Audit: Melanson & Heath & Co. presented by Scott McIntyre. Mr. McIntyre began by introducing himself to the Board. This is the second audit in 2 years performed by Melanson & Heath. Scott felt the audit went well and began a brief review of the Basic Financial Statement. Scott said the books and records are in good working order as well as the reconciliations and found no significant audit adjustments were needed. Scott did say that he has already spoken to Town Accountant Tim Harrison in regards to coming before the BOS in February 2012 to present the FY 2011 Audit. Also reviewed were the Statement of Assets and the Governmental Funds Balance Sheet. All reflected positively with the revenue & expenditures. Scott said our Future Debt Service was very health. Also discussed was the Management letter that accompanied the audit. Some recommendations were as follows: develop a more formal risk assessment process, which the town has begun to form as well as to improve capital asset records, establish formal Sewer Dept billing procedures (this was noted as a significant deficiency), implement GASB 54 which is required for FY2011 audit and audit the Student Activity fund. Selectman Hebert commented that he appreciated all of the detail, time and effort that went in to the audit. John is pleased with the Financial Team and thanks Scott McIntyre for his presentation. Selectman Stuart read through the statements thoroughly and slept well, Ken said it was an excellent report. Ken questioned how many towns Melanson & Heath audits, Scott replied about 110. When asked if Sutton’s audit was good, average or above average, Scott replied it was a very typical report. Selectman Chizy also praises our financial team and says the town is on the right track.

Liquor License Transfer for Cross Roads Variety: BOS Clerk Hebert reads the Public Hearing as it appeared in the Millbury Sutton Chronicle on June 16th, 2011. Present for this is Attorney Arthur Pearlman and the new owner of Cross Roads Vijay Patel. Atty Pearlman briefs the board that this will be a family run business just as Vijay Patels business in Spencer. Mr. Patel will keep the hours the same as well as the layout of the store. He is familiar with the sale of alcohol and is TIP certified. Selectman Hebert has no problem with the transfer, he is sure his business in Spencer is a fine family run operation. John goes on to say it is a little store at crossroads in Sutton and suggests to Mr. Patel to introduce himself to the Police as they are his friends. Selectman Stuart says if Police Chief Towle has no issues then he has no issues. Selectman Chizy says it is a good business at a good location. Hearing no further comments, Selectman Hebert motions to close the Public Hearing, Selectman Stuart seconds passes 3-0. Selectman Stuart motions to approve the liquor License Transfer from Bhasker Patel dba Parul B. Corporation to Vijay Patel dba Akshar Variety, Inc. for Cross Roads Variety, Selectman Hebert seconds passes 3-0. Selectman Stuart motions to approve the Common Victualler License for the new owner of Cross Roads Variety, Vijay Patel, Selectman Hebert seconds passes 3-0.

IMA for Nursing Services with the Town of Millbury: Public Health Nurse Cheryl Rawinski is present. Cheryl begins by saying it is the same contract that we currently have with the other communities. Selectman Stuart says he goes back a long time with Cheryl, she is fantastic at what she does a lot of which she is not on the clock. Ken thanks Cheryl for her efforts but is concerned that the resources are not spread too thin. Cheryl acknowledges Ken’s concern and says she will have a few contracted individuals helping her to address issues in the other towns. Selectman Chizy says this is how things should run between towns and is all for it. Hearing no further comments, Selectman Hebert motions to approve the contract for Inter municipal Nursing Services between the Town of Sutton and the Town of Millbury Selectman Stuart seconds passes 3-0         

Reappointment of Board & Committee Members: the attached reappointments were read as presented by Board of Selectman clerk John Hebert, hearing no comments Selectman Stuart motions to approve as read the reappointments for various Boards and Committees, Selectman Hebert seconds passes 3-0

Town Administrators Office Update:
  • Ground Breaking for the new/middle school Thursday, July 14th 10am on school grounds
  • Rhonda Houle is the new Human Resource & Accounting Assistant, start date July 11th
  • Transfer Station Stickers due July 1st
3 new graduates of a fire fighters training class: Laura Bessette, Matt Flagg & Peter Schotanus
  • Cable Survey on the website
Board of Selectmen Announcements: nothing at this time

Board of Selectmen Round Table:
        Selectman Stuart mentions in the audience previous selectman, State Rep Ryan Fattman. Ryan wishes to address the BOS to update them on some good fiscal news for Sutton. State Rep Fattman says that we may be seeing $47,000.00 of reversion money returned to Sutton, he said it will be the 1st time in 4 years that local aid will be held whole. Selectman Hebert says great news, Selectman Stuart says kudos, any little bit helps, Accounting and Temp TA Tim Harrison asked if it is a done deal, Ryan responded no, it is currently in the last step with state government. Ryan will be forwarding a letter for signatures of support by the BOS.   

Hearing no further discussion Selectman Stuart motions to adjourn the meeting, Selectman Hebert 2nds passes 3-0

Meeting Adjourned 7:42 pm       











Town of Sutton  4 Uxbridge Rd., Sutton, MA 01590
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